---
title: Making Coded Values Easier to Learn and Use
description: The SYSPRO interface often shows codes for different entities like warehouses, salespersons and invoice terms. Here's how to add descriptions to these codes.
---

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## [Making Coded Values Easier to Learn and Use](https://customer.syspro.com/making-coded-values-easier-to-learn-and-use)

Posted by [Canada Support Team](https://customer.syspro.com/author/canada-support-team)

 Jan 7, 2015 8:00:00 AM

The SYSPRO interface often shows codes for different entities like warehouses, salespersons and invoice terms. These are great for experienced users who are familiar with the codes, but for new users (and even some experienced users) it would be helpful to display the descriptions of the codes on the screen.

You can configure SYSPRO to show descriptions for these codes which makes using the system much easier for new or infrequent users.

## Showing Code Descriptions for All Users

In SYSPRO 6.1, follow these steps to start showing descriptions system-wide.

1. In the **Options** menu, select **System-Wide Personalization**.
2. In the **System-Wide Personalization** window, select **Show description of keys in caption** in the forms section. Note that the codes that you see in the interface are actually database keys which explains the setting name.

 ![system-wide-descriptions](https://customer.syspro.com/hs-fs/file-2316002619-png/customer_blog/system-wide-descriptions.png)

In SYSPRO 7, select **System-wide Personalization** in the **Administration** tab of the ribbon menu and then proceed from step 2.

## Showing Code Descriptions for Individual Users

In SYSPRO 6.1 follow these steps to start showing descriptions for individual users.

1. In the **Options** menu, select **Personalization**.
2. In the **Personalization** window, open the **Forms** tab.
3. In the **Forms** tab, select **Show description of keys in form caption**.

![user-level-descriptions](https://customer.syspro.com/hs-fs/file-2311552733-png/customer_blog/user-level-descriptions.png)

In SYSPRO 7, select **Personalize** in the **Home** tab of the ribbon menu and then proceed from step 2.

If the **Show description of keys in form caption** option is not available, it means that an administrator has locked out personalization for this feature by setting **Show description of keys in form caption** to **No override** under **System-Wide Personalization**.

![system-wide-no-override](https://customer.syspro.com/hs-fs/file-2311552748-png/customer_blog/system-wide-no-override.png)

Once set up, descriptions for the codes will show in the interface next to the field names as in the below screenshot.

![sales-order-with-descriptions](https://customer.syspro.com/hs-fs/file-2314319911-png/customer_blog/sales-order-with-descriptions.png)

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